BOARD OF
June 15, 2016
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Friday, June 10, 2016.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, June 8, 2016, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 17, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $14,129.18 for period ending June 7, 2016,
pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 649533 through
649821 for Oklahoma County in the amount of $200,430.22 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-15-4495 Charges
Case No. CJ-2016-2518 Judgement
Case No. CJ-2014-2127 Order Nunc Pro Tunc
Case No. CJ 2016-2847 Foreclosure
Case No. 16-CV-00532-M Amended Complaint
8. Discussion and possible action for
approval of Annual Financial Statement of the Resale Property Fund as
of May 31, 2016, in accordance with Title 68 O.S. 3137. Requested by Forrest
Butch Freeman, Oklahoma County Treasurer. (Document Received)
9. Receive Depository
Fund Accounts Summary for the month of May, 2016. Requested by Forrest
Butch Freeman, Oklahoma County Treasurer. (Document Received).
10. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received)
1-2016-18 $650.51
11. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received)
1-2016-19 $ 520.41
12. Discussion and possible action for approval
of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received).
2-2016-07 $ 686.49
13. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received)
1-2016-20 $1,880.01
14. Monthly
Report of Fees for the month of April, 2016. (Document Received)
County Assessor $ 1,733.75
15. Monthly
Report of Fees for the month of May, 2016. (Document Received)
Court Fund Bank of Oklahoma Revolving
Beginning Balance $
981,430.94 $268,050.23
Deposits & Canceled Vouchers $1,113,301.65 $ 61,649.91
Disbursements $
580,805.52 $ 45,266.74
Ending Balance $1,513,927.07 $284,433.40
Sheriff
Fees $
119,422.03
Sheriff
Incarceration Fees $ 1,275.36
Law
Library Fees $ 37,164.93
Revolving
Fund Fees $ 52,933.18
Drug
Court User Fees $ 2,718.45
Community Service Fees $
100.40
Planning Commission Inspection
Fee Fund $ 46,728.03
Planning Commission State
Building Code Fund $ 4,903.50
Planning Commission Fee Fund
Report $ 18,367.81
16. Receive cancelled checks as follows: (Document
Received)
Check
No. 113000399 dated June 1, 2016 to Sashay Corporate Services, LLC in the
amount of $3,543.50. Cancelled check for Sashay Corporate issued with incorrect
amount. Other checks have been cancelled due to being printed out of sequence
when check for Sashay reprinted. Checks have been re-issued.
17. Approval
of Transcripts
of Proceedings from the County Treasurer on the sale of county property,
acquired at RE-SALE, described as follows:
Erwin Johnson 14-291-5900; SCHOOL GREEN PASTURE ADDITION; LOT S161
Mark Waldrip 03-227-7800; SWANDA SUB BLK 13 ADDITION; S LOT 14 & ALL LOT 15; BLOCK 002
Chintana Friday 13-064-4200; ALTAVUE ADDITION; LOTS 27 & 28; BLOCK 011
Authorize Chairman to execute County Re-Sale deeds
conveying the above described real estate transactions. Requested by Forrest
Butch Freeman, County Treasurer. (Document Received)
End of Consent Docket
18. Awards. Tabulation of bids from the
Central Purchasing Department with recommendation for selection of lowest and
best bid:
CW17027 Correctional Facility Equipment and
Supplies
District
No. 1
19. Discussion and possible action to approve
the agreement
for Household Hazardous Waste Disposal between the City of Midwest City and
Oklahoma County. Midwest City agrees to accept HHW from residents of
unincorporated Oklahoma County and will bill Oklahoma County monthly. The
term of this agreement will be effective July 1, 2016, and will conclude June
30, 2017. Requisition No. 11700007 has been issued to the City of Midwest
City in the amount of $5,000.00 from General Fund/Engineering (10194000),
contingent upon encumbrance of funds. Requested by Willa Johnson, County
Commissioner, District No. 1, and has been approved as to form and legality by
Gretchen Crawford, Assistant District Attorney. (Document Received)
20. Discussion
and possible action to approve the agreement for Specific
Assistance between Oklahoma County and the Oakdale Public School District pursuant
to Title 19 O.S. 339(17) and Title 19 O.S. 359; to assist Oakdale Public
Schools with the construction of a parking lot located on school property.
County agrees to incur an amount not to exceed $17,728.31 for labor and
equipment and to reimburse Highway Cash in said cost from District One General
Fund. School agrees to reimburse County an amount not to exceed $54,340.85 for
100% of materials cost. This Agreement shall be effective upon signature of
both parties and shall terminate on June 30, 2016. Requested by Willa Johnson,
County Commissioner, District No. 1.
District
No. 2
21. Discussion and possible action to receive a letter from the U.S. Army Corps of Engineers dated June 1, 2016, regarding the construction completion of the Oklahoma County Luther Road Emergency Streambank Stabilization Project. The Federal and Non-Federal cost sharing responsibilities will be determined by the U.S. Army Corps of Engineers in the Final Cost Share Analysis. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received).
22. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Choctaw and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Choctaw. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2017. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Nicoma Park and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Choctaw. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2017. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve
Mutual Cooperation Agreement between Bethany Public Schools,
of Oklahoma County, Oklahoma, and the Board of County Commissioners of Oklahoma
County, to assist the school district with parking areas, playgrounds, athletic
fields, access roads, drainage areas, and other areas within the exclusive
control of ownership of the school district. This Agreement shall be effective
upon signature of both parties and shall terminate on June 30, 2017. Requested by Brian Maughan,
Oklahoma County Commissioner, District No. 2, and approved as to form and
legality by Gretchen
Crawford Assistant
District Attorney. (Document Received)
25. Discussion and possible action to approve a Mutual Cooperative Agreement between Choctaw Public Schools, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to assist Choctaw Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2017. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve a Mutual Cooperative Agreement between Harrah Public Schools, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to assist Harrah Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2017. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Valley Brook, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Valley Brook. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2017. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Harrah, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Harrah. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2017. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Warr Acres, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Warr Acres. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2017. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve a Mutual Cooperative Agreement between Western Heights Public Schools, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to assist Western Heights Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2017. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve
a standard long term lease contract
between Standley Systems and Oklahoma County on behalf of District 2 for the
following item: Savin MP C4503 copier. The County shall pay the vendor
$145.06 per month for the copier lease and an estimated $83.33 per month for
copies, equaling a total estimated annual cost of $2,740.72. This Contract is
effective July 1, 2016, and shall terminate on June 30, 2017. Requisition No.
11700020 has been issued to Standley Systems LLC in the amount of $2,740.72
from General Fund, (10192000/55390), pending encumbrance of
funds. Requested by Brian Maughan, County Commissioner, District No. 2, and
has been approved as to form and legality by Aaron Etherington, Assistant
District Attorney. (Document Received)
District
No. 3
32. Discussion and possible action to allow
access to the Oklahoma County Parking Garage, the Oklahoma County Annex
Building and First Floor of the Oklahoma County Courthouse on Saturday, August
6, 2016 from 7:00 am to 2:00 pm to the Family Law Section of the Oklahoma Bar
Association, for use in the annual Trial Advocacy Institute. Requested by Ray
Vaughn, County Commissioner, District No. 3.
33. Discussion and possible action to receive a briefing from Oklahoma City/County Epidemiologist Eric Howard, who will present an overview of mosquito season, specifically the West Nile Virus threat and the potential of Zika Virus. West Nile has been in our county for at least five years, if not longer, with some people having to be hospitalized due to the virus. Many of those affected are elderly or people with compromised immune systems. Requested by Ray Vaughn, County Commissioner, District No. 3.
34. Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the Edmond Independent School District No. I-12 to assist the Edmond Schools as may be requested by the Edmond Schools with reconstruction, improvement, repair, or maintenance of property owned or controlled by the school district. This agreement shall commence on July 1, 2016 and continue through June 30, 2017. No requisition is required. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Assessor
35. Discussion and possible action to approve
Contract for Services between Oklahoma County
Assessors Office, and Board of County Commissioners and Total Assessment
Solutions Corporation (TASC). The term of the Contract will be July 1, 2016
through June 30, 2017. Requisition No. 11700057 has been issued to Total
Assessment Solutions Corp. in the amount of $33,000.00 from General
Fund/Assessor Revaluation/Professional Services-Other (1001/1400/54455),
contingent upon encumbrance of funds. Requested by Leonard Sullivan, Oklahoma
County Assessor, and approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve Professional Services Agreement with Thimgan Inc. and the Board of County Commissioners of Oklahoma County. Agreement shall begin July 1, 2016, and shall terminate on June 30, 2017. Requisition No. 11700058 in the amount of $59,500.00 has been made out to Thimgan Inc., from General Fund/Assessor Revaluation/Professional Services- Other (1001/1400/54455), contingent upon encumbrance of funds. Requested by Leonard Sullivan, County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve License and Support Agreement with Thimgan Inc. and the Board of County Commissioners of Oklahoma County. Agreement shall begin July 1, 2016, and shall terminate on June 30, 2017. Requisition No. 11700059 in the amount of $35,000.00 has been made out to Thimgan Inc, from General Fund/Assessor Revaluation/Computer Software (1001/1400/55095), contingent upon encumbrance of funds. Requested by Leonard Sullivan, County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County
Clerk
38. Discussion and possible action to approve Eight (8) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), and BancFirst with offices at Ardmore, OK for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. Arrowhead Boat Sales, Ketchum OK
2. Ball and Morse PLLC, Norman OK
3. First Internet Bank of Indiana, Fisher IN
4. First National Bank, Wichita Falls TX
5. First National Bank of Sedan, Sedan KS
6. Great Plains National Bank, Moore OK
7. Medallion Development Company Inc, OKC OK
8. Transport Factoring Inc, Irving TX 75062
39. Discussion and possible action to approve Five (5) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. American Funding Solutions LLC, Blue Springs MO
2. First Liberty Bank, OKC OK
3. Global Physicians Billing LLC, OKC OK
4. Hill Chiropractic, Edmond OK
5. SSM Health, OKC OK
40. Discussion
and possible action to approve the InvesTrust Service agreement for the Oklahoma County 457 Plan. This
item was approved by Retirement Board on May 23, 2016.This item is requested by
Carolynn Caudill, County Clerk and Secretary to the Retirement
Board. (Document Received)
41. Discussion
and possible action to approve the the InvesTrust Service Agreement for the Oklahoma County Employees
Defined Contribution System. This item was approved by Retirement Board on May
23, 2016. This item is requested by Carolynn Caudill, County Clerk and
Secretary to the Retirement Board. (Document Received)
Court Services
42. Discussion and possible action to approve
Lease Contract with Standley Systems for Savin
C4503 copier commencing July 1, 2016, and ending June 30, 2017. Requisition No.
11700170, has been issued to Standley Systems, LLC, in the amount of $3,573.76,
from Community Service Fund/GPS User Fees/Leased Equipment (1260/3100/55390),
contingent upon encumbrance of funds. This is the third year of a three year
agreement. Requested by Grant Billingsley, Court Services Director, and
approved as to form and legality by Aaron Etherington, Assistant District
Attorney. (Document Received).
43. Discussion and possible action to approve
Lease Contract with Standley Systems for Savin
3053sp copier commencing July 1, 2016, and ending June 30, 2017. Requisition
No. 11700171, has been issued to Standley Systems, LLC, in the amount of
$2,138.40, from Community Service Fund/GPS User Fees/Leased Equipment
(1260/3100/55390), contingent upon encumbrance of funds. This is the third year
of a three year agreement. Requested by Grant Billingsley, Court Services
Director, and approved as to form and legality by Aaron Etherington, Assistant
District Attorney. (Document Received)
Engineering
44. Discussion and possible
action for approval of Standard Long Term Lease
Contract between Oklahoma County and Standley Systems for Savin MP C4503
copier lease. The term of this contract is effective July 1, 2016,
through June 30, 2017. The County shall pay the vendor $197.73 per month to
equal the total annual amount not to exceed $2,372.76. Planning
Requisition 11700025 has been issued to Standley Systems in the amount of
$1,186.38 from 12403000; Engineering Requisition 11700008 has been issued to
Standley Systems in the amount of $1,186.38 from 10194000. Requested by
Stacey Trumbo, P.E., County Engineer, and has been approved as to form and
legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
45. Discussion and possible
action to approve the Standard Maintenance Contract
Renewal between Canon Solutions America, Inc. and Oklahoma County on behalf
of the Engineering Department for the following item: GBC Eagle 105
Plotter, Serial No. TC500-552008-8547. The County shall pay the vendor
$171.70 per month to equal an annual amount not to exceed $2,060.40. This
Contract is effective July 1, 2016, and shall terminate on June 30, 2017.
Requisition No. 11700010 has been issued to Canon Solutions America,
Inc. in the amount of $2,060.40 from General Fund/Engineering, (10194000),
contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County
Engineer, and has been approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document Received)
46. Discussion
and possible action for approval of Resolution
No. ___________ Renewal of Interlocal
Cooperative Agreement between the Board of County Commissioners of Oklahoma
County and the Circuit Engineering District 5 (CED5). The Board of County
Commissioners of Payne, Logan, Oklahoma, Cleveland, McClain, Garvin, and Murray
Counties make up the CED5 to provide assistance to county governments in
performing the functions delegated by law including, but not limited to, the
operation of road maintenance, construction, inspection, and equipment
purchases and management on county projects funded
with County Improvements for Road and Bridges (CIRB) Funds. Requested by
Stacey Trumbo, P.E., County Engineer, and has been approved as to form and
legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
47. Discussion and possible action to approve
Resolution
No. __________ Designating Official Board Member and Alternates to Circuit
Engineering District No. 5. Requested by Stacey Trumbo, PE, County
Engineer. (Document Received)
IT
48. Discussion and possible action to approve standard lease and maintenance
contract
renewal with Standley Systems from July 1, 2016 until June 30, 2017 totaling
$2,864.64 from General Fund/Centralization MIS/IT (1001/2700). Requisition
11700126 has been issued to Standley Systems LLC contingent upon encumbrance of
FY17 funds. Requested by Rob Teel, Director, IT, and was approved as to form
and legality by Aaron Etherington, Assistant District Attorney. (Document
attached)
49. Discussion and possible action to approve
Commercial
Services agreement between Oklahoma County and Cox Communications. The
agreement is effective July 1, 2016 through June 30, 2017 for Oklahoma County
MIS/IT in the amount of $1,390.00 per month with estimated additional $200.00
per month for fees and surcharges from General Fund/Centralization MIS/IT
(1001/2700). Requisition 11700137 has been issued to Cox Communications
contingent upon encumbrance of FY17 funds. Requested by Rob Teel, Director, IT,
and was approved as to form and legality by Aaron Etherington, Assistant
District Attorney. (Document attached)
50. Discussion and possible
action to approve Client Services Agreement between Oklahoma County and Inceed for Oklahoma County MIS/IT
Department for the amount of $13,000.00 from General Fund/Centralization MIS/IT
(1001/2700). Requisition 11606388 has been issued to Inceed. This agreement is
effective April 01, 2016 through June 30, 2016. Requested by Rob Teel, Director,
IT.
Juvenile
Justice
51. Discussion and possible action to approve the Construction Contract between Mid-Continental Restoration Company, Inc. and the Board of County Commissioners for Oklahoma County Project No. JJC-2016-1, Construction Services for the Exterior Sealing of the Juvenile Justice Center. The total amount of the contract shall not exceed $185,226.00. Requisition No. 11607419 has been issued to Mid-Continental Restoration Company, Inc. in the amount of $185,226.00 from General Fund/Juvenile Justice Bureau/Capital Outlay-Building Renovation (10152000-55075), contingent upon encumbrance of funds. Requested by James Saffle, Director, Juvenile Justice Bureau, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
52. Discussion and possible action to approve the Cox Agreement for the Metro Ethernet service for JJC(CBI 25-25Mbps x 5 Mbps). Cost for this service will be $129.94 per month not to exceed $1,560.00 per year. Requisition No. 11700032 has been issued to Cox Communications Inc. in the amount of $1,559.28 from General Fund/Juvenile Justice Bureau/Services Other (1001/5200/54456), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
53. Discussion and possible action to approve a contract between the Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and ThyssenKrupp Elevator Corporation who shall provide Elevator Maintenance on the Juvenile Justice Center Elevators located at 5905 N. Classen Court, Oklahoma City, OK 73118, at a cost of $861.40 per month, not to exceed$10,336.80. Requisition No. 11700027 has been issued to ThyssenKrupp Elevator in the amount of $10,336.80 from General Fund/Juvenile Justice Bureau/Services Other (1001/5200/54456), contingent upon encumbrance of funds This NJPA Agreement shall be effective July 1, 2016 through June 30, 2017. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Treasurer
54. Discussion and possible action for approval of Bank Fee Agreement between the Bank of Oklahoma, N.A. and the County Treasurer of Oklahoma County. All account expenses shall be reflected in monthly account analysis statements that provide itemized detail of all charges and average ledger balance information. Any interest earnings and bank charges for any given month will be accounted for. Any adjustment will be made in the following month s charges. This agreement shall begin on July 1, 2016, and end on June 30, 2017. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Juvenile Bureau
55. Discussion and possible action to approve the contract between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Justice Benefits, LTD., who shall provide Professional Services to explore opportunities for Federal Financial Participation, review prospects for expansion of existing FFP and to secure additional FFP as may be appropriate for the Bureau. This Contract shall be effective July 1, 2016 through June 30, 2017. Requisition No. 11700021 has been issued to JBI LTD in the amount of $15,000.00, from Juvenile Justice Bureau/Professional Services/Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
56. Discussion and possible action to approve
the Standard Long Term Lease
Contract between the Oklahoma County Juvenile Bureau and Standley Systems
for Copiers; Savin C5503(Admin), Savin 4002(Probation Services), Savin
920(Nova/Timekeeper), Savin 920 (Detention FA Office), Savin 5002 (Probation),
Savin 5002 (Intake Dept.), and Savin 6002 (Detention Services. This contract
will be effective July 1, 2016 through June 30, 2017. Requisition No. 11700029
has been issued to Standley Systems LLC in the amount of $10,763.64 from
General/ Juvenile Justice Bureau/ Lease Equipment (1001, 5200, 55390), and
Requisition No. 11700030 in the amount of $10,000.00 from General/ Juvenile
Justice Bureau/Service Other (1001, 5200, 54456) to Standley Systems LLC.
Oklahoma County shall have the right to renew this Contract for successive
annual renewal periods. Each renewal period shall expire on the last day of the
then current fiscal year. The Contract shall be renewed on July 1 or thereafter
of each succeeding fiscal year by the affirmative action of the Board of County
Commissioners. Requested by James L. Saffle, Director, Juvenile Bureau and approved as to form and legality by Aaron
Etherington, Assistant District Attorney. (Document
Received)
57. Discussion and possible action to approve
Standard Rental Contract between the Board of County
Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile
Bureau and Francotyp-Postalia, who shall provide for the rental of the
following: Postbase 45 Postage Meter with 10lb scale, Envelope Sealer,
Accounting Package with 20 accounts, unlimited, resets, and Rate Guard. The contract shall become effective July 1, 2016,
through June 30, 2017. Requisition No. 11700031 has been issued to
Francotyp-Postalia Inc., in the amount of $564.00, from General Fund, Juvenile
Work Restitution Fund, Office Equipment Lease (1001/5200/55380), contingent
upon the encumbrance of funds. Requested by James L. Saffle, Director, Juvenile
Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.
(Document Received)
58. Discussion and possible action to approve contract agreement between Board of County Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile Bureau and Mercy Clinic Oklahoma Communities, Inc. (Brent Wilson), who shall provide medical services for the residents in the Detention Center. This agreement is effective July 1, 2016 through June 30, 2017. Requisition No. 11700037 has been issued to Mercy Clinic Oklahoma Communities, Inc in the amount of $30,000.00 which is to be divided up into 12 monthly payments of Two Thousand Five Hundred (2,500.00) each from General/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
59. Discussion
and possible action to approve agreement
between the Oklahoma County Board of County Commissioners, on behalf of the
Oklahoma County Juvenile Bureau and Dr. Raymond M. Fuchs, Ph.D., who shall
provide psychological evaluations on clients coming to the attention of the
County. This contract agreement shall be effective July 1, 2016 through June
30, 2017. Requisition No. 11700033 in the amount of $20,000.00 has been issued
to Raymond Marcus Fuchs from Juvenile Probation Fee Fund/Professional
Services-Medical (1231/5200/54453), contingent upon encumbrance of funds.
Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to
form and legality by Aaron Etherington, Assistant District Attorney. (Document
Received)
60. Discussion and possible action to approve
the Standard Maintenance Contract between the Board of County
Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile
Bureau, and Northwest Lawn Maintenance Inc. Northwest Lawn Maintenance Inc.,
shall provide landscape/lawn maintenance for the Oklahoma County Juvenile
Bureau located at 5905 Classen Court, Oklahoma City, OK 73118. This
contract agreement shall be effective July 1, 2016 through June 30, 2017.
Requisition No. 11700026 in the amount of $9,174.00 has been issued to
Northwest Lawn Maintenance Inc. from General/Juvenile
Justice Bureau/Professional Services-Other (1001/5200/54455),
contingent upon encumbrance of funds. Requested by James L. Saffle, Director,
Juvenile Bureau, and approved as to form and legality by Aaron Etherington,
Assistant District Attorney. (Document Received)
61. Discussion and possible action to approve an agreement between the Board of County Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile Detention Center and LaTanya M. Graham, who shall provide barber services for residents housed in the Juvenile Detention Center for the remainder of FY15. Oklahoma County will pay $10.00 per resident, not to exceed $3,000.00. This agreement shall begin on July 1, 2016, and end on June 30, 2017. Requisition No. 11700028 in the amount of $3,000.00 has been issued to LaTanya M. Graham from General Fund/Juvenile Justice Bureau/Professional Services Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
62. Discussion and possible action to approve
Memorandum of Understanding between the Oklahoma County
Juvenile Bureau, and CASA of Oklahoma County. The Juvenile Bureau agrees to
provide 28,935 sq ft of space located at 5905 N. Classen Court, Okc, Ok,
telecommunication, and network access. This agreement shall commence July 1, 2016,
and shall terminate June 30, 2017. Requested by James L. Saffle, Director,
Juvenile Bureau, and approved as to form and legality by Aaron Etherington,
Assistant District Attorney. (Document Received)
63. Discussion and possible action to approve agreement between the Board of County Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile Detention Center and Ernest V. Turner, DDS, who shall provide on call dental services for residents detained in the Oklahoma County Juvenile Detention Center. The amount that can be paid pursuant to this agreement cannot exceed Two Thousand Dollars ($2,000.00) during the contract period. The contract shall become effective July 1, 2016, through June 30, 2017. Requisition No. 11700024 has been issued to Ernest Turner Family Dentistry in the amount of $2,000.00 from General/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
64. Discussion and possible action to approve
agreement between the Oklahoma County
Commissioners of Oklahoma County, on behalf of Oklahoma County Juvenile Bureau,
and Kelli M. Warren RD/LD, Nutrition Management Services Inc. Kelli Warren
agrees to serve as part-time dietician for the County and agrees to provide
on-site consultation to the County as provided for in this agreement at a rate
of $55.00 per hour, not to exceed $2,500.00. This agreement is effective July
1, 2016, through June 30, 2017. Requisition No. 11700023 has been issued to
Nutrition Management Services Inc., in the amount of $2,500.00 from General
Fund/Juvenile
Justice Bureau/Professional
Service Other (1001/5200/54455), contingent upon encumbrance of funds.
Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to
form and legality by Aaron Etherington, Assistant District Attorney. (Document
Received)
65. Discussion
and possible action to approve contract for Educational Services between
the Board of County Commissioners, on behalf of Oklahoma County Juvenile
Detention Center, and Independent School District No. 89 of Oklahoma County,
Oklahoma, who shall provide Extended Educational Services to juveniles housed
in the Detention Center located at 5905 N. Classen Court, Oklahoma City,
Oklahoma. This agreement shall commence on July 1, 2016, and terminate on June
30, 2017. Requested by James L. Saffle, Director, Juvenile Detention Center and
approved as to form and legality by Aaron Etherington, Assistant District
Attorney. (Document Received)
66. Discussion and possible action to approve
the renewal of Continuation Lease Agreement for the Pauline E. Mayer Shelter
located at
67. Discussion and possible action to approve the Lease Agreement between the Board of County Commissioners of Oklahoma County and the State of Oklahoma, Department of Human Services for the leasing of space located at 5905 N. Classen Court, OKC, OK (OCJB). This space consisting of 49,628 square feet, at a cost of $9.70 per square foot, is to be used by the Department of Human Services (General Purpose). The County will receive $40,115.97 per month for twelve consecutive months. This Lease Agreement with 3 one year options to renew will be effective July 1, 2016 through June 30, 2017. Requested by James L. Saffle, Director, Juvenile Bureau and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
68. Discussion and possible action for
approval of the agreement between the Board of County
Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile
Bureau and the Board of Regents of the University of Oklahoma, on behalf of the
Department of Pediatrics Center of Child Abuse and Neglect, who shall provide
psychological treatment and consultation of adolescent sex offenders coming to
the attention of the County. Agreement shall begin on July 1, 2016, and end on
June 30, 2017. Requisition No. 11700035 in the amount of $30,000.00 has been
issued to Center on Child Abuse and Neglect from Juvenile Probation Fee
Fund/Juvenile Justice Bureau/Professional Services-Medical (1231/5200/54453),
contingent upon encumbrance of funds. Requested by James Saffle, Director,
Juvenile Bureau, and approved as to form and legality by Aaron Etherington,
Assistant District Attorney. (Document Received)
69. Discussion and possible action to approve
agreement between the Oklahoma County
Board of County Commissioners, on behalf of the Oklahoma County Juvenile Bureau
and Dr. Gregory A. Parks, Ph.D., who shall provide psychological evaluations on
clients coming to the attention of the County. This contract agreement shall be
effective July 1, 2016, through June 30, 2017. Requisition No. 11700036 in the
amount of $7,500.00 has been issued to. Gregory A. Parks, dba G Parks Ph.D
P.L.L.C., from Juvenile Grant Fund/ Juvenile Justice Bureau /Professional Services-Medical
(1231/5200/54453), contingent upon encumbrance of funds. Requested by James L.
Saffle, Director, Juvenile Bureau, and approved as to form and legality by
Aaron Etherington, Assistant District Attorney. (Document Received)
70. Discussion
and possible action to approve agreement between the Oklahoma
County Board of County Commissioners, on behalf of the Oklahoma County Juvenile
Bureau and G. Richard Kishur, Ph.D., who shall provide psychological
evaluations on clients coming to the attention of the County. This contract
agreement shall be effective July 1, 2016, through June 30, 2017. Requisition
No. 11700034 in the amount of $15,000.00 has been issued to Richard Kishur DBA
Kishur & Associates from Juvenile Grant Fund/ Juvenile Justice Bureau /Professional Services-Medical (1231/5200/54453),
contingent upon encumbrance of funds. Requested by James L. Saffle, Director,
Juvenile Bureau, and approved as to form and legality by Aaron Etherington,
Assistant District Attorney. (Document Received)
Recurring Agenda Items:
71. Approve all claims, list available for inspection
in the office of the
72. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the
73. Citizen participation: Any
citizen wishing to address the Board of County Commissioners may do so at this
time.
74. Commissioners Comments/General Remarks:
75. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
76. Opening of the following bids and/or
Requests for Qualifications. Any vendor wanting to review the bids or RFQs may
see the Purchasing Agent immediately following this meeting.
CW17040 Pension and Administration Services
CW17029 Commissary Items
CW17024-1 Highway Construction Services
CW17022-1 Grocery Products
77. Executive Session for the purpose of
discussing the following:
a. To
enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in To
enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in
confidential communications between the public body and its attorney concerning
a pending investigation, claim or action by HCA d/b/a OU Medical Center v. BOCC
et al., CJ-2013-2068, and where on advice of its attorney, the board has
determined that disclosure will seriously impair the ability of the public body
to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
78. Action regarding confidential
communications between the public body and its attorney concerning a pending
investigation, claim or action by HCA d/b/a OU Medical Center v. BOCC et al.,
CJ-2013-2068, and where on advice of its attorney, the board has determined
that disclosure will seriously impair the ability of the public body to process
the claim or conduct a pending investigation, litigation, or proceeding in the
public interest.
79. Adjourn at __________ until 9:00 a.m.,
Wednesday, June 22, 2016.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy